Have you got a lot of emails to send? Save your poor fingers and use Microsoft Word’s mail merge tool.
By using the capabilities of Microsoft Word you can send mass personal emails in seven simple steps, saving your fingers from a lot of typing and you a lot of time.
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When you are in Microsoft Word simply type or paste your email.
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Once this is done go to the ‘Mailings’ tab and then in ‘Start Mail Marge’ select ‘Email Messages’.
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Now press ‘Select Recipients’ to find or type your recipient’s data.
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From here you want to ‘Insert Merge Field’ for example; FNAME at the beginning of your email so it would read Hi there <<FNAME>> in the template.
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You can now preview the results by pressing ‘Preview Results’ and flick through each recipient using the arrow buttons and using the example above it should read Hi there Charles/Amanda/James etc as you flick through the recipients.
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Once you are happy with the email copies press ‘Finish & Merge’ and Send Email Messages’. This will bring up a pop-up window.
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Type in a ‘Subject line’ and hit ‘OK’ to send your email to all the selected recipients via Outlook.
Now sit back and relax knowing you have sent out numerous emails in a fraction of the time it would have taken you otherwise.
